Privacy policy

Privacy Policy

This privacy policy explains the personal data processed by Vintagetalli, the methods of processing personal data, and how your rights related to personal data are applied.

In this privacy policy, the term “Online Store” refers to Vintagetalli’s website (www.vintagetalli.fi), where the online store is available.

The terms “User” or “you” refer to users of the Online Store, including representatives of our user organizations who sell products and services through the Online Store, as well as buyers who order products or services through the Online Store either in their own name or as representatives of the user organizations acting as buyers. The organization on whose behalf the User uses the Online Store is referred to as the “User Organization.”

We may update this privacy policy as needed. The most current version is available on our Online Store. If we make significant changes to the privacy policy, we will notify you.

1. CONTACT INFORMATION

Vintagetalli

Business ID: 3258746-7

Address: Fleminginkatu 11 a 26, 00500 Helsinki, Finland

Email: info@vintagetalli.fi

2. PERSONAL DATA AND SOURCES

We collect and process User Data and Analytics Data.

User Data

We collect User Data from Users regarding products purchased and sold through the Online Store.

User Data necessary for using the Online Store

The following User Data collection is mandatory when purchasing from the Online Store:

  • Full name

  • Mailing address

  • Phone number

Voluntary User Data

We may also process the following voluntarily provided User Data:

  • Marketing consents and objections

  • Information you provide to us by phone or email

Analytics Data

We do not normally use Analytics Data to identify individuals, but you may sometimes be identifiable from such data either directly or indirectly when combined with User Data. In such cases, Analytics Data is considered personal data under applicable law and treated as such.

Automatically Collected Analytics Data when using the Online Store:

Device Information

We collect the following information about the technical devices you use to access the Online Store:

  • Country

  • IP address

  • Browser and browser version

  • Operating system

  • Internet service provider

Usage Information

From your use of the Online Store, we collect the following data:

  • Time spent on the Online Store

  • Usage data from the Online Store

  • Information on orders you have placed through the Online Store

  • Other data collected via cookies and similar technologies

We use various technologies to collect and store Analytics Data when the User visits the Online Store. Examples include cookies.

A cookie is a text file sent to and stored on the user’s computer, enabling the website operator to recognize frequent visitors, facilitate the use of the Online Store, and compile aggregated data about visitors. This feedback helps us continuously improve our services and better serve our Users. Cookies do not harm users’ computers or files. We use them to provide Users with tailored information and services according to their individual needs.

As a User, you can block cookies in your browser or set your browser to warn you before cookies are stored. The links below provide information on changing cookie settings in popular browsers:

  • Safari

  • Google Chrome

  • Internet Explorer

  • Mozilla Firefox

Please note that some parts of the Online Store may not function correctly if cookies are blocked.

Web Analytics Services

We use Vintagetalli’s Facebook and Instagram channels and other web analytics tools to collect analytics data and generate reports to improve our services.

3. PURPOSES AND LEGAL BASES FOR PROCESSING PERSONAL DATA

Purposes

Vintagetalli processes personal data for the following purposes:

  • To provide the Online Store and fulfill contractual obligations.
    Vintagetalli processes your personal data to offer you the Online Store under the contract between you and Vintagetalli or between the User Organization and Vintagetalli.
    We use the data as appropriate, including processing payments and providing necessary information to User Organizations acting as sellers for delivering your orders. When you contact us, we use the provided information to resolve issues and respond to inquiries.

  • To comply with legal obligations.
    Vintagetalli may process personal data to manage and fulfill its legal obligations. This includes processing data to comply with accounting requirements and providing data to relevant authorities such as tax authorities.

  • For legal proceedings and claims.
    We may process data to prevent fraud and misuse of our services and for information, system, and network security. Vintagetalli may also process personal data in connection with legal claims, debt collection, and legal proceedings.

  • For marketing and customer communications.
    Vintagetalli may use your personal data to contact you regarding matters related to the Online Store and notify you of changes. We may also use your data to market the Online Store to you. You may withdraw your consent to direct marketing at any time.

  • To improve quality and analyze usage trends.
    To improve the quality of the Online Store, we may analyze usage trends. We may also use personal data for customer satisfaction surveys to ensure the Online Store meets your expectations. Where possible, only aggregated data that does not identify individuals will be used.

Legal Bases for Processing

Vintagetalli processes your personal data to fulfill contractual obligations related to you and to comply with legal requirements.

In addition, we process personal data based on our legitimate interests to fulfill our contractual obligations with the User Organization, operate, maintain, and develop our business, and create and maintain customer relationships. When processing personal data on this basis, we balance our legitimate interests against your privacy rights and provide easy ways to opt-out of marketing communications. We use pseudonymized or aggregated data where possible.

In some parts of the Online Store, your consent may be requested for personal data processing. You may withdraw consent at any time.

4. RECIPIENTS OF PERSONAL DATA

Your personal data is shared only within the Vintagetalli organization as reasonably necessary for the purposes outlined in this privacy policy.

We do not share personal data with third parties outside Vintagetalli except under the following circumstances:

  • Necessity to share data for the purposes described here and sharing with authorized service providers.
    We may disclose personal data to authorized service providers offering us services (including data storage, accounting, sales, and marketing subcontractors) and payment service providers for payment processing.

Third parties processing data on behalf of Vintagetalli are contractually and organizationally required to process data only for the purposes stated here and in compliance with applicable laws, regulations, and our guidelines, maintaining confidentiality and security measures.

If you provide personal data directly to a third party via a link on the Online Store, processing will be subject to that third party’s own privacy policies.

  • For legal reasons.
    We may disclose personal data to third parties outside Vintagetalli when we reasonably believe access and use of the data is necessary (i) to comply with applicable laws, regulations, or court orders; (ii) to detect, prevent, or address fraud, crimes, security breaches, or technical issues; or (iii) to protect Vintagetalli’s or Users’ interests, property, or safety, or to protect public interests under the law. When possible, we will notify you of such disclosures.

  • Explicit consent.
    We share personal data with third parties outside Vintagetalli for other reasons only with your explicit consent, which you may withdraw at any time free of charge by contacting us.

5. DATA RETENTION

Vintagetalli retains personal data only as long as legally permitted and only as necessary to provide the Online Store or parts of it. Retention periods depend on the nature of the data and purpose of processing and may vary case-by-case.

Necessary personal data, such as contact and payment information and communications, are retained as long as required by law or for legitimate reasons such as claims handling, accounting, internal reporting, dispute resolution, or legal actions.

User email addresses are retained indefinitely for direct marketing purposes. If a User later opts out of electronic direct marketing, we delete related subscription data but keep a record of the opt-out to ensure compliance.

6. YOUR RIGHTS

  • Right to access data
    You have the right to access personal data we process about you. You may request a copy of your data from us.

  • Right to withdraw consent
    If processing is based on your consent, you may withdraw it at any time free of charge. This may limit your ability to use the Online Store. Withdrawal does not affect the lawfulness of processing before withdrawal.

  • Right to rectification
    You have the right to request correction or completion of incorrect or outdated personal data by contacting us.

  • Right to erasure
    You may request deletion of your personal data. If no legitimate reason exists to retain it, we will comply with your request.

  • Right to object
    You may object to processing of your personal data for purposes other than providing the Online Store or complying with legal obligations. Objecting may limit your use of the Online Store.

  • Right to restrict processing
    You may request restriction of processing, for example while correction, deletion, or objection requests are handled or if no legitimate basis exists. This may limit your use of the Online Store.

  • Right to data portability
    You have the right to receive your personal data in a structured, commonly used format and to transfer it independently to a third party.

7. DIRECT MARKETING

Users have the right to prohibit us from using their personal data for direct marketing, market research, and profiling for direct marketing purposes by contacting us via the above contact details or using the unsubscribe option in marketing messages.

8. MAKING A COMPLAINT

If you believe our personal data processing violates applicable data protection laws, you have the right to lodge a complaint with your local supervisory authority. In Finland, this is the Office of the Data Protection Ombudsman (tietosuoja.fi).

Alternatively, you may file a complaint with the supervisory authority of your place of residence